# PRIVACY POLICY – 8‑BIT IP LIMITED

## 1. Introduction

1.1 This Privacy Policy explains how 8‑BIT IP LIMITED (we, us), trading as “8‑Bit IP”, collects, uses and shares personal data when you visit 8bitip.com, contact us or engage us for services.  
1.2 We are committed to protecting your privacy and to processing personal data in accordance with applicable data protection laws, including Regulation (EU) 2016/679 (the General Data Protection Regulation, GDPR) and the Irish Data Protection Act 2018.  

## 2. Who we are and how to contact us

2.1 8‑BIT IP LIMITED is the controller of your personal data collected via this website and in the course of providing our services.  
2.2 We are a company registered in Ireland with company registration number 822535 and our registered office at 11 Oakwood, Ballinderreen, Galway, H91 E9C5, Ireland.  
2.3 You can contact us regarding privacy matters at:  
Email: info@8bitip.com  
Address: 11 Oakwood, Ballinderreen, Galway, H91 E9C5, Ireland.  

## 3. What personal data we collect

We may collect the following types of personal data:  

3.1 Contact and identity data – such as your name, job title, organisation, email address, telephone number and postal address.  
3.2 Engagement data – information relating to your IP portfolio, technologies, business plans, and other materials you share with us so that we can provide consultancy services.  
3.3 Transaction and billing data – records of services purchased, invoices, payments, subscription or retainer details.  
3.4 Technical and usage data – IP address, browser type and version, device identifiers, time zone setting, pages viewed, referring URLs and information collected via cookies or similar technologies.  
3.5 Marketing preferences – your preferences about receiving updates, newsletters or information about our services.

## 4. How we collect personal data

We collect personal data:  

4.1 Directly from you – when you complete a contact form, sign up for updates, purchase a service or retainer, enrol on a course, or communicate with us by email or phone.  
4.2 In the course of providing services – through documents, instructions and information you or your organisation provide to us.  
4.3 Automatically – via cookies and similar technologies when you browse our site. For more information, see the “Cookies and similar technologies” section below.

## 5. Purposes and legal bases for processing

We use your personal data for the following purposes and rely on the corresponding legal bases:  

5.1 To respond to enquiries and communicate with you – based on our legitimate interest in operating our business and responding to potential and existing clients.  
5.2 To provide consultancy services, retainers and courses, and manage our relationship with you – including onboarding, conflict checks, performance of services, and client care, based on the performance of a contract with you or steps taken at your request before entering into a contract.  
5.3 To manage retainers, subscriptions, courses and billing – including processing payments, issuing invoices, administering rolling monthly subscriptions and fixed‑scope projects, and keeping appropriate records, based on performance of a contract and compliance with legal obligations (such as tax and accounting).  
5.4 To send you relevant updates, invitations or information about our services – where you have consented to receive marketing or where we rely on our legitimate interests to develop our business, in accordance with applicable direct marketing rules.  
5.5 To improve our website and services, maintain security and prevent misuse – based on our legitimate interests in operating a secure and effective online presence.  
5.6 To comply with legal and regulatory requirements – including maintaining records, responding to regulatory or supervisory authorities, and complying with professional obligations, based on our legal obligations under GDPR and the Irish Data Protection Act 2018.

## 6. Cookies and similar technologies

6.1 We use cookies and similar technologies on 8bitip.com to help the site function, remember your preferences and understand how visitors use our site.  
6.2 We may use:  
(a) strictly necessary cookies – required for the operation of the site;  
(b) preference cookies – to remember choices such as language; and  
(c) analytics cookies – to help us improve the site and our services.  
6.3 Where required by law (including Irish ePrivacy rules), we will ask for your consent for non‑essential cookies via a cookie banner. You can withdraw your consent and change your cookie settings at any time using your browser settings or our cookie tools.

## 7. Sharing your personal data

We may share your personal data:  

7.1 With trusted service providers – such as IT hosting, email, analytics and payment processors, who act as our processors and are bound by contractual obligations to protect your data.  
7.2 With professional advisers – such as other IP professionals or legal advisers, where reasonably necessary to provide services or where you have instructed us to collaborate.  
7.3 With regulators, supervisory authorities or law enforcement – where required by law or to protect our rights or the rights of others.  
7.4 In connection with business transfers – if we sell, transfer or merge parts of our business or assets, personal data may be transferred to the new owner under the same protections described in this policy.  

We do not sell your personal data.

## 8. International transfers

8.1 As a cross‑border consultancy, we may process data from individuals in different countries.  
8.2 Where we transfer personal data outside the European Economic Area (EEA), we will ensure that appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses, in accordance with GDPR and Irish data protection law.

## 9. How long we keep personal data

9.1 We will retain personal data for as long as necessary to fulfil the purposes described in this policy and to comply with legal, regulatory and professional obligations.  
9.2 In general, we keep client records and related materials for a period consistent with regulatory guidance and professional practice, and may retain basic contact, billing and engagement data for longer where necessary to establish, exercise or defend legal claims.  
9.3 When personal data is no longer needed, we will securely delete or anonymise it.

## 10. Your data protection rights

Depending on your location and subject to certain conditions, you may have the following rights under GDPR:  

10.1 Right of access – to obtain a copy of your personal data and information about how we process it.  
10.2 Right to rectification – to have inaccurate or incomplete data corrected.  
10.3 Right to erasure – to request deletion of your data, where there is no compelling reason for us to continue processing it.  
10.4 Right to restriction – to request that we restrict processing in certain circumstances.  
10.5 Right to data portability – to receive certain data in a structured, commonly used and machine‑readable format and to transmit it to another controller.  
10.6 Right to object – to object to processing based on our legitimate interests or for direct marketing.  
10.7 Right to withdraw consent – where we rely on your consent, you may withdraw it at any time. This will not affect the lawfulness of processing before withdrawal.  

You can exercise these rights by contacting us at info@8bitip.com. We may need to verify your identity before responding.

## 11. Complaints

11.1 If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the issue.  
11.2 You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC), which is the supervisory authority for GDPR in Ireland. The DPC’s contact details are available at www.dataprotection.ie.

## 12. Changes to this policy

12.1 We may update this Privacy Policy from time to time to reflect changes in law, guidance or our practices.  
12.2 The date of the latest update will appear at the top of the policy. Your continued use of the site after changes have been posted will signify your acceptance of those changes.  

Last updated: [insert date]